Zumba® Grl's Blog

What to Pack for the Zumba Conference?

Posted on: January 22, 2013

Twenty-four days until the 2013 Zumba Instructor Conference in LA.  I’m so excited that I am worried I will forget to pack everything I need to have a blast in Los Angeles. To help make it easier on myself (and you) I made a comprehensive packing list. I call it the ULTIMATE Packing List for Zumba® Conference or Convention. You can use this for the LA Conference or the Instructor CONVENTION in Orlando, FL (August 2013).   I also found some helpful tip in this Packing Like a Pro Video.  Let me know what you think.   I also included food items to help save money.  Some things may not work for your situation so edit as needed. Did I forget anything? 
(click here to print the PDF) Packing list for ZC Final

Ultimate Packing list for Zumba® Conference/Convention by ChaCha zumbagrl.wordpress.com


Photo ID
– driver’s license, passport

Travel documents or E-ticket code

Cash (small bills are needed for tipping, luggage carts at airport)

Credit or debit cards

Conference Registration info

ZIN(R) membership card

Copies of itinerary and hotel reservation information

Tickets for events

Medical insurance card

Emergency phone numbers

Notepad & pen

Sharpie marker & Z-life Magazine or something for getting autographs from your favorite ZESs/ ZJs and Beto

Business cards


Eye Glasses & Case



Wallet or small carry pouch/wristlet -find something with a zippered mini-pouch for business cards and the hotel room key & a little money that you can wear on your body

Purse for evenings


Prescription Medication





Soap or shower gel


Shaving cream

Body lotion



Combs, Brushes

Ponytail holders, headbands, hair pins

Hair Care Products

Hair dryer/flat iron/curling iron

Small first aid kit
band-aid + antibacterial cream + pain reliever/aspirin + antacid


Allergy medicine

Lip balm

wet wipes (to freshen up between sessions)

Face wash & Face cream/moisturizer

Makeup bag

Contact Lenses

lens case and eye solution

Feminine Hygiene (Pantyliners, etc)

Earplugs ( you may have talkative roommates or a noisy plane ride)



Cell phone

Cell Charger


Digital camera

memory card for camera

iPod & headphones

Extra camera batteries

digital camera charger

iPhone & iPod charger


Protein bars like Luna and Cliff Bars 

Trail Mix/nuts

Snack bars

Re-fill able Water bottle

Ice Chest

Breath mints or gum- have fresh breath and sharing them helps make friends

Your favorite tea bags or instant coffee (Starbucks Via travels well just in-case you don’t have time to stop for coffee.

Your favorite Sweetener-all natural Stevia for me!


Zip-Lock Bags -bring at least 4 (quart sized for travel sizes personal products in your carry -on)

Trash Bag (1) (to take dirty clothes home)

Safety pins

Tote Bag (for shopping)

Extra travel or duffel bag -You’ve got to have a way to take that z-wear home.  Paying $25 to check a bag is often less expensive (and less of a headache) than shipping your stuff home-mailed boxes can get LOST just as easy as luggage.

 Power strip/extension cord- Useful in sessions and also in shared hotel rooms so roommates don’t have to squabble over outlets.

 Pillow/travel pillow/blanket

 Book or magazine



Zumba wear outfits -you don’t have to pack all of your zumbawear if you plan on buying some a the store during the conference

Cargos/exercise pants/shorts




+wrap or coverup


-sport bras

Socks (bring extras)

Theme Party Costume (for LA Conference 2013 theme is “Classic Hollywood”)

Long Sleeved Shirt

Personal selection of clothes

Tee-shirt or tops




Water Shoes (For Aqua Zumba)

Sneakers/zkicks/tennis shoes

Sandals/flip flops

Heels or boots for evenings out

Hats/cap/ headbands

Accessories and jewelry

Zumba bracelets

bellydance hip scarf

theme party accessories


Luggage/carry-on bag/backpack

Luggage name tags/ID tags-add something unique to your bag to help identify it

Luggage locks/ padlock for a locker


Find a sub for your classes

Make arrangements for drop-off and pick-up to & from airport

Make travel arrangements from airport to Conference/Convention hotel

Make photocopies of travel docs and itineraries

Prepare all clothes
– dry clean, wash, press

Upload music to MP3 player

Charge all gadget batteries the night before your leave

Make sure all luggage and carry on luggage has ID tags

If you will be taking carry-on luggage make sure your bag meets the airline’s size and weight requirement

for carry -on luggage place liquids in quart sized ziplock bags

Don’t forget to:have the time of your life, make friends, learn and become a better instructor. Best Wishes, Cha Cha

Conf Logo


5 Responses to "What to Pack for the Zumba Conference?"

Power strip is pure genius. Thanks for that!

I don’t have a ZIN membership card. Should I??

Zumba Office says you must be an instructor with current ZIN membership.

Thank you so much for the packing list! Awesome!

This is fantastic and very helpful, thank you!! Why do you need to download music on MP3? would you take music with you to convention? As this is my first time I have so many questions! For example, as I will be traveling from New Zealand, would I be able to take snacks on the plane?? I mean, are you allowed to take food into the country?
Because the charger for a toothbrush and camera and phone would be different from NZ to USA I suppose I would need to take an adaptor!!

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